West Kidlington Primary & Nursery School About Us

Absence

The school's expectations in regards to attendance are listed below:

  • Children should be in school every day and arrive on time
  • Reasons for absence should be communicated to the school by 8:45 a.m. on the morning of each day of absence.
  • Attendance that drops below 95% is considered a cause for concern — 95% equates to 10 missed days across a whole school year. Attendance below that level for an academic year will trigger a review process.
  • Please try to make medical appointments (where possible) outside of the school day, take holidays out of school term time, and communicate any reasons for absence clearly with school staff.
  • Excellent attendance at school is important to allow a child to full their potential.

School Hours

In the mornings the school gates open at 8:40 am. The school classrooms open at 8.45 am. All children are expected to be in their classroom and ready to learn at 8.45 am. If children are in school later than 8.55 am they will be marked as being late for school. The school has to record this information and we will politely notify families if they are late. Persistent absence will be dealt with by the school. Our attendance is carefully overseen by a Senior Leader in school, Mrs James. We would notify families about concerns regarding attendance in a number of ways. These include speaking to parents, texting families or possibly issuing formal letters. We want every child to arrive on time every day. Getting into a daily habit of being in school for 8.45 am is very important.

In the afternoons, school gates open at 3:10 pm and children will be safely handed over to parents, designated adults, or the Magpies after-school club. We expect every child to be picked up on time each day. The children will finish each day at 3.15 pm.

If you want your children to be collected by a different adult, or for older children to walk home unaccompanied, please make sure the class teacher is aware. The school uses a safeguarding password system when families need to call on different people to collect their child.

Nursery Timings

In Nursery we expect children to be in the Nursery ready to learn by 8.45am. To allow families to drop children off in other parts of the school will leave our Nursery register open until 9am. Children who arrive after 9am in the Nursery will be recorded as late in the Nursery register. Our afternoon session will start at 12.30pm. Any child arriving after 12.45pm will be recorded as being late in the Nursery register.

Absence from School During Term Time

While schools are required to consider parental requests for absence from school in term time, it still remains the legal duty of parents to ensure the regular attendance of a child of compulsory school age. Failure to do so could result in the local authority issuing a penalty notice or prosecuting the parents in the magistrates’ court.

DfE guidelines clearly state that absence from school can be taken in exceptional circumstances, and this means that the parent must make a strong case for taking a child out of school in an academic year. Exceptional circumstances must be explained fully to the school who will then consider the request. Any medical appointments/procedures during school time are always authorised but the school does require evidence, such as appointment cards or letters.

Parents should not expect that that the school will automatically agree to an absence from school during term time. All requests are at the discretion of the principal and can only be authorised by the principal or the member of staff with designated authority in the absence of the principal. Absence from school can be taken in exceptional circumstances, and this means that the parent must make a strong case for taking a child out of school in an academic year.

Illness and Appointments

Please call the office before 8:45 a.m. on 01865 373369 if your child is going to be absent due to illness. If your child has sickness or diarrhoea, the ’48-Hour Rule’ applies. Please ensure that you seek medical advice if you have any concerns about your child’s health.

Any medical appointments/procedures during school time are always authorised but the school does require evidence, such as appointment cards or letters.

What if I’m Late to Collect My Child?

Ring the school office on 01865 373369 or email office.2110@west-kidlington.oxon.sch.uk to inform us that you will be late and give a time of your arrival.

Holidays

If you are going on holiday or have another reason for absence, you need to complete an absence request form, available from reception. Please be aware that you may be issued with a penalty notice of £60 per child, per parent.

Requests for Absence — Key Points for Parents

  • Request for absence during term time will not be authorised.
  • Any requests for the purpose of visiting family, attending family occasions, or celebrations will not be authorised.
  • Parents are at risk of receiving a penalty notice for unauthorised absence. This is a fine of £60 per parent, per child, if paid within 21 days or £120 if paid within 28 days.
  • If a pupil's attendance is below 95% and the request for absence is more than 5 days, parents may be prosecuted.
  • If prosecuted and found guilty, the parent faces a punishment of a fine of up to £2,500 and/or 3 months' imprisonment.
  • Request for absence of 10 days or more may result in pupils being removed from the school register.
  • If a pupil is removed from the school register: A) The pupil cannot return to school and B) Parents will need to register their child with the local authority to apply for a new school place.

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